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Legislation Updates for Virtual Meetings

This article was updated on March 28, 2022.

Months into the pandemic, we’ve just gotten comfy with using virtual platforms to host AGMs, SGMs and more. However, as of last Summer (July 10, 2021, for BC & similar situations for Ontario and Alberta – see below), your Community is required to pass a bylaw to continue holding virtual meetings. 

Whether you’re a Strata Council or Condo Board Member or an Owner in the community, this blog article will help explain what the new legislation for virtual meetings means for your community and how you can best respond to the changes in British Columbia, Ontario and Alberta. 

 

 

What's Happening [+Timeline]

British Columbia

In BC, the current provincial order which allows all communities to hold virtual meetings has been in place since March 18, 2020.  

The order was first created as a response to COVID-19 and provided Councils and Property Managers with the ability to navigate the physical distancing requirements throughout the last year while maintaining operations. 

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The NEW Update: As of July 9, 2021, BC Reg 181/2021 permits all stratas in British Columbia to conduct remote meetings, including annual and special general meetings, until December 31, 2021 regardless of strata bylaws.

 

Alberta

In Alberta, the current provincial order which allows all communities to hold virtual meetings has been in place since March 26, 2021. 

The order was first created as a response to COVID-19 and provided Condo Boards and Property Managers with the ability to navigate the physical distancing requirements throughout the last year while maintaining operations.

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The NEW Update: The original order which allows all Condo Boards to hold virtual meetings has an indefinite end date.

This means that Condo Boards should pass a bylaw for virtual meetings as soon as possible to continue being able to host virtual meetings with their community in the future.

 

Ontario

In Ontario, the newest provincial order extends the ability for communities to hold virtual meetings until September 30, 2022.

This new order builds on the original response to COVID-19 that provided Condo Boards and Property Managers with the ability to navigate the physical distancing requirements throughout the year while maintaining operations.

ON

The newest, most up-to-date order which allows all Condo Boards to hold virtual meetings is set to expire on September 30, 2022. 

This means that Condo Boards must pass a bylaw for virtual meetings prior to July 10, 2021 to continue with virtual meetings with their community in the future.

 

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Why does my Strata Council/Condo Board need to act now?

Here at Tribe, we think this is a crucial step for all communities to take.

Adding this bylaw to your community will allow your Council/Board to...

      1. Keep your community safe and informed in face of continued physical distancing. With the uncertainty surrounding the long-term state of COVID-19 and the potential for other challenges in the future, it is important to keep the options open for your community when it comes to hosting virtual meetings.
      2. Give your community flexibility (now and in the future). Whether it is the pandemic, or members simply wish to call in from out-of-town or workaround inconvenient meeting times, having the ability to host virtual meetings will offer your Community an advantage in scheduling meetings and getting residents involved.
      3. Allow you to adhere to new provincial regulations. Time is ticking before virtual meetings will no longer be widely permitted in all Communities. The time is now to get your Council/Board on board with passing a new bylaw to allow for virtual meetings moving forwards.

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Help! What do I have to do?

Pass a bylaw in your community to allow for virtual meetings.

Add this topic to your next meeting agenda and begin the follow the process in your community to create a new bylaw. It’s important that all your Council/Board Members are aware of this legislation change and that a bylaw is passed in order to prepare your community for the months to come. Don’t miss the deadline!

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We're here to help!

With the new legislation changes in BC, Ontario and Alberta, we are here to help our communities with navigating this important (and crucial) task of passing a bylaw to allow for virtual meetings. Let’s work together to think ahead and take action.

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Get in touch

Looking for more information or want to have a free exploratory call to assess your community's needs?

 

We will continue to offer Zoom webinars to support our communities in hosting efficient and effective meetings during the transition online – and if you ever have any suggestions on how we can help your Council/Board improve on this, please let us know.

Psst...need some tips on running a virtual meeting? Check out our article on 5 Tips for Running Virtual Strata Council Meetings.

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